Volunteer Opportunities, Project Twenty1 Film & Animation Festival

September 27, 2010 in Uncategorized by admin

Project Twenty1, a Pennsylvania not-for-profit arts organization, is seeking volunteers for its upcoming Project Twenty1 Film & Animation Festival, October 1-3, 2010, University City, Philadelphia. Contact ProjectTwenty1@gmail.com with your availability, role, and experience. No phonecalls, please.

Current Volunteer Opportunities

(for definitions of responsibilities, see Event Volunteer Descriptions below)

September 27 – September 30, 2010

  • Street Teams
  • Digital Outreach
  • Slideshow Editor (work from home or Norristown Office)

September 30, 2010

Project Twenty1 Headquarters, Norristown, PA 12 pm – 7pm

  • Pre-Sales Coordinators x 2
  • Materials Coordinator x 1
  • Transportation Coordinator (tentative 7 pm)

October 1, 2010:

AM Shift: 10 am – 4 pm

  • Transportation Coordinator x 1 (can leave/stay for screenings upon unload)
  • Box Office Manager x 1
  • Box Office x 1
  • Concession x 1
  • VIP Line x 1
  • Setup Team x 2
  • Usher x 2
  • Headcounter x 1
  • Production Assistant x 1
  • Photographer x 1
  • Videographer x 1

PM Shift: 3:30 pm – 9:30 pm

  • Box Office Manager x 1
  • Box Office x 1
  • Concession x 1
  • VIP Line x 1
  • Usher x 1
  • Headcounter x 1
  • Production Assistant x 1
  • Photographer x 1
  • Videographer x 1

Party Shift:  8:00 pm – 2 am (21+)

  • Party Liaison x 1 (Leads guests from International House to 3819 Hamilton St)
  • Doorman (Tentative: Sean Gallagher)
  • Photographer x 1 (with low level light photography experience)
  • Videographer

October 2, 2010:

AM Shift: 11:30 am – 4:30 pm

  • Box Office Manager x 1
  • Box Office x 1
  • Concession x 1
  • VIP Line x 1
  • Setup Team x 1
  • Usher x 2
  • Headcounter x 1
  • Event Production Assistant x 1
  • Photographer
  • Videographer x 1

PM Shift: 4 pm – 9:30 pm

  • Box Office Manager x 1
  • Box Office x 1
  • Concession x 1
  • VIP Line x 1
  • Photographer x 1
  • Usher x 1
  • Headcounter x 1
  • Event Production Assistant x 1
  • Photographer x 1
  • Videographer x 1

October 3, 2010:

AM Shift: 11:30 am – 4:30 pm

  • Box Office Manager x 1
  • Box Office x 1
  • Concession x 1
  • VIP Line x 1
  • Usher x 2
  • Headcounter x 1
  • Production Assistant x 1
  • Photographer x 1
  • Videographer x 1

PM Shift: 4 pm – 9:30 pm

  • Box Office Manager x 1
  • Box Office x 1
  • Concession x 1
  • VIP Line x 1
  • Usher x 1
  • Headcounter x 1
  • Production Assistant x 1
  • Photographer x 2 (at least 1 must have tripod)
  • Videographer x 2
  • Load out Team x 3
  • Transportation Coordinator x 1 (can leave/stay for screenings upon unload)

Party Shift:  8:00 pm – 2 am (21+)

  • Party Liaison x 2 (Leads guests from International House to Marbar)
  • Technical Coordinator
  • Master of Ceremonies
  • Photographer x 1 (with low level light photography experience)
  • Videographer
  • Raffle Coordinator

Event Volunteer Descriptions

*Positions with an asterisk are not available to Festival Participants in Competition.

Street Teams: Pick up marketing materials from Norristown, PA and distribute pretty much anywhere that allows for marketing distribution.

Digital Marketing: Targeted online social media, forum, and calendar promotion.

Slideshow Editor: Edit together trivia & promo slideshow that screens before all programs.

Presales Coordinator: Check and double-check all pre-orders/merchandise sales, print and assemble badges and tickets, create membership cards, prize certificates.

Materials Coordinator: Keep inventory of all materials going to the theater and from the theater, help load in/out.

Transportation Coordinator: For the first year, we can’t fit all of our festival materials into the back of our Artistic Director’s station wagon! We could really use someone with a van to help us load in Norristown either the night before or morning of the festival, transport materials to Philadelphia and load out after the festival on Sunday evening or the following Monday late afternoon and transport to Norristown.

Setup/Breakdown Team: Report directly to transportation coordinator. Duties may include loading/unloading festival materials, setting up/breaking down small screen for workshops, setting up/breaking down tables, carrying boxes. Must be able to carry up to 30 pounds.

Usher: Rip tickets, distributes ballots, seat late-comers, and ensure theater is clear of all trash & debris between screenings and workshops. Might oversee screenings to ensure that no one is being disruptive.

Headcounter*: Collect statistical data at each screening, log data, collect audience ballots, daily tally. On Sunday, in charge of tabulating final ballots, bringing prizes to party for winners.

Ticket Sales*: Must have cash handling experience. Must keep area neat & tidy and possibly help set up/clean up area of merchandise, concessions, and box office materials.

Concession Sales*: Must have cash handling experience. Must keep area neat & tidy and possibly help set up/clean up area of merchandise, concessions, and box office materials.

VIP/Preorder Line*: No cash handling experience necessary. Give tickets & passes to all online pre-orders and VIPs. Neat handwriting a plus.

Box Office Manager*: Chase Volunteers/Past Project Twenty1 volunteers only. Coordinates box office volunteers, balances drawers between shifts, handle inventory, oversee merchandise sales and box office, makes change when needed, ensures security of trophies & prizes.

Production Assistant*: “Guy/Gal Friday”. Person with cash-handling and customer-service experience that knows the area around 37th & Chestnut. We need someone that is quick on their feet that can jump into almost any position (Box Office, Customer Service, Usher, Concessions) in case emergencies arise. Handles all incoming phone calls.

Photographer: Please provide work samples. These photos are time-sensitive: Please bring the proper cords to allow us to transfer photographs from your camera to our portable hard drives. If you prefer transferring files from home, we ask that you send us photos within 24 hours via FTP. We do not require you retouch photos as we handle any retouching/color correction in-house. We will credit you and/or your website when we upload photos to our Social Media accounts and/or send recaps of festival to media outlets.

Videographer: No editing required. Please provide work samples. Videographer will film behind the scenes interviews, B-roll of crowds, fun party footage for promotional materials. We can provide JVC HD-100U (preferable) or Canon XH-A1 for shooting, but you are also welcomed to use your own gear if you are more comfortable.

Party Liaison: Volunteers that lead groups of people from the International House Theater, 3701 Chestnut Street to the after party. Must know the area/be good with directions.

Raffle Coordinator: Manages all special raffles for passholders and/or members. In charge of bringing raffle materials to party.

Shorts & Shots Technical Coordinator: Must be able to work DVD player and remote, adjust system volume as needed.

Shorts & Shots Master of Ceremonies (MC)*: Receive DVDs from attendees, pick DVDs at random, announce filmmakers, provide support to technical coordinator when needed.

FAQ

Why Volunteer?

Project Twenty1 has been operating as an all-volunteer-run organization since 2006, inspiring, connecting, exhibiting, and promoting creatives through film and animation screenings, workshops, parties, and online networking platforms. It feels good, helps artists, and gives you inside industry information and experience unavailable in most film schools.

New for Fall 2010, becoming a Project Twenty1 Volunteers also gives you perks! Each hour gets you 1 point towards tickets, DVDs, shirts, and more. These points never expire. You may give these points to friends or keep them for yourself! If you accumulate over 50 points before January, we’ll double your points!

You may volunteer for as many shifts as you like on a first-come, first serve basis.

Can 21-Day Film Participants or Official Selections volunteer?
Yes, but the positions are limited to non-administrative positions. This is to ensure the security and confidentiality of participant awards and impartiality when tabulating votes and making random film screening selections. (i.e. We don’t want someone to accidentally see a trophy behind-the-scenes in it or get accused of picking their friends’ films at “Shorts and Shots”).

Participants are also welcomed to volunteer or intern at select departments of Project Twenty1’s Main Office (Norristown, PA) in Marketing, Graphic Design/Animation, Photography, Video Production, Partner Outreach, and our Festival Liaison Program.

Dress Code
Volunteers are encouraged to wear Project Twenty1 T-Shirts or comfortable attire. No flip flops (nice sandals are ok), clothing with corporate logos/sayings, or any clothing with large rips, stains, or holes. All volunteer must wear a nametag or badge, which will be provided when you arrive to your shift.

Do You Reimburse Volunteers for Parking?
We can reimburse volunteers & speakers for parking on Friday, October 1 and Saturday, October 2 if you provide a receipt from the lot. Parking is free all around the theater on October 3, so parking in a lot is unnecessary.